船厂现场办公室助理

Job Title: SecretaryReporting to: Site ManagerDirect Reports: NoneDescription:•Coordinate the induction of office personnel and assistance with re-location.•Coordinate in-house and external training for the office personnel. •Assist with travel arrangements and repatriation of site team, management and visitors.•Maintain leave planner/records for the office personnel.•Employee welfare for office personnel and local issues with apartments / invoices.•Coordinate exit formalities for office personnel leaving the organization.•Responsible of matters assigned by the Site Manager.•Ensure good housekeeping and cleanliness of the offices•Maintain inventory of Site Office property.•Participating in the Safety, Environmental and Quality Culture within the workplace..Under the guidance and supervision of the Site Manager the Secretary shall:•Monitor contracts related to site office, office facilities and office equipment.•Issue office administration guidelines.•Monitor quality system within the office for administration of the site office premises.•Prepare and monitor monthly office accounts and expenditure to keep expenditure to a minimum.•Attend meetings, take minutes of meeting and distribute as directed